UNDP Administration and Finance Officer || Apply Now

To support the Peacebuilding Cluster under the Peace and Stabilization Team, UNDP is seeking a Project Administration and Finance Officer, who is based in Cotabato City, and who will support the Project Manager in managing the day-to-day operations and monitoring of the different projects implemented under the cluster. The Admin and Finance Officer is tasked to assist in the administration, and financial transactions of the Project while ensuring high quality, accuracy and consistency of work. He or she is expected to report on a daily basis to the Project Manager. The position holder also demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds. Moreover, the Admin and Finance Officer works in close collaboration with the UNDP Peace & Stabilization Programme Team, the Cotabato Field Office Team as well as with other UN Agencies, government officials, technical advisors and experts, multilateral and bi-lateral donors and civil society to successfully implement Peacebuilding projects.

Duties and Responsibilities of  Administration and Finance Officer

The Administration and Finance Officer will be directly responsible for successfully completing the below set of tasks within allotted, agreed-upon time frames:

Ensures strategic direction of project operations and administration focusing on achievement of the following results.

• Provide effective administrative support to the implementation of Peacebuilding projects.
• Ensure maintenance of the project records and filing systems and safekeeping of confidential materials.
• Ensure timely and quality administrative and logistical support to project activities.
• Conduct periodic equipment/property inventory and ensure recording in the appropriate ledgers.

Provides advise and support for effective and efficient financial control in the project, focusing on achievement of the following results:

• Analyze and interpret the financial rules and regulations of UNDP and assist in providing solutions to issues related to finance, logistics and day-to-day office administrative activities, while, promoting a collaborative, client-focused, quality and results-oriented service.
• Provision support for planning of financial resources of the Peacebuilding Cluster projects, such as preparation of reports containing analysis of the financial situation; preparation and monitoring of budgets; regular analysis and reporting on the budget approvals and the delivery situation.
• Maintenance of the internal expenditures control system, including budget checks and timely corrective actions on unposted vouchers, the vouchers with budget check errors, match exceptions, and unapproved vouchers
• Certify expenditures for approval of payments and monitor/control budget expenditures and approved allotments.
• Coordinate and act as focal point for issues relating to finance and administration.

Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

• Organization/conduct of training for the projects staff on financial management.
• Synthesis of lessons learnt and best practices in finance and administration.
• Sound contributions to knowledge networks and communities of practice.
• Provide accurate, prompt and appropriate information and reports to the Project Manager on administrative matters of the project.
• Ensures office management and support to events and logistical arrangements:

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Required Skills and Experience

• A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Master’s) University Degree in Finance and/or Accounting is required. Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.
• A first-level university degree (bachelor’s degree) in Finance and/or Accounting, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
• Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited.
• Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT).

Experience:

• Up to 2 years (with master’s degree) or minimum of 2 years (with bachelor’s degree in relevant professional experience in providing administration and finance services for project or programmes.
• Proficiency in standard software applications Word, Excel, PowerPoint, Outlook etc. is required.
• Proven experience of working with the key stakeholders of the peace processes in BARMM is an advantage.
• Expertise in UNDP ERP, QUANTUM and SharePoint is an advantage.
• Experience and knowledge in other applications of programming, statistical analysis, design, and/or project management is desirable.

Required Languages:

• (At working level) Fluency in written and verbal English language is required.
• Filipino and other local languages is required.

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